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Pflugerville Community Development Corporation Operations Manager

Location:Pflugerville, TX
Salary Range:$34,632.00 - $$39,811.20 / annually, DoE
Employment Type:Full Time
Description:This position performs professional financial and research services for corporate operations, programming and projects. Work involves tracking and preparing financial and research reports for the executive director and other staff; administrative support for tracking and maintaining economic development strategic plans; provides assistance to the executive director for timely execution of PCDC Board and City Council deliverables; assists with budget development and monitoring activities; maintains project data for management reporting systems and reports; researches qualitative and quantitative data for marketing efforts and other requests for information (RFI); coordination of agreements associated with projects and other various agreements/contracts between the PCDC and outside entities.

This position must be able to think strategically and exercise considerable initiative and independent judgment
Duties:Financial Responsibilities:
• Maintain internal financial record keeping and provide daily input of financial transactions into Quickbooks.
• Prepare and make deposits, monitor banking, wire transfers, bond payments and loan management.
• Obtain required signatures and approvals for all contracts and resolutions.
• Prepare accounts receivable, expense checks and arrange for all approvals and signatures.
• Work with CPA and consulting services in reconciling bank statements, verifying cash flow, producing financial statements, year end closing, and making journal entries.
• Work with the Auditor to provide all requested information and to maintain records needed annually.
• Provide research and predictive data for the executive director to prepare and maintain annual budget.
• Prepare financial agenda items and presentation materials for PCDC board meetings, City Council meetings and Executive Director; presentations as needed.
• Work with Business Retention Expansion department to monitor and manage milestone schedules for all project performance agreements, contracts and other types of incentive awards.
• Provide quarter reports and an annual benchmark report for the Comprehensive Economic Development Strategic Plan.
• Maintain records for all purchased equipment, computer software licensing and communicate staff issues with technology to Executive Director and / or IT contractor as needed.
• Collaborate with the City Finance Department to provide budgeting and expenditure tracking.
• Provide all documentation requested by Financial Institutions.
• Review and recommend for approval all monthly invoices, pay estimates, and other billings for program projects.
• Manage expenditure tracking and check writing; monitor budget status and reporting.
• Maintain and pursue professional knowledge, accreditations and alliances for financial operations.

Research Responsibilities:
• Maintain proficiency in PCDCs research tools to include databases subscriptions, CRM software tools, and other free research sources online (Census, ACS, etc.)
• Work with the Executive Director in preparing the City Council quarterly report and PCDC annual report.
• Providing data and research for Request for Proposals and other prospect requests for information.
• Maintain PFast PFacts, website and other publications with current statistical data from Census Bureau and other recognized sources.
• Research and maintain qualitative and quantitative data for marketing efforts.
• Provide research information to the Marketing and Communications Department as needed.
• Work with Marketing and Communications Department to provide statistical information for press releases and marketing materials.
• Manage and establish relationships as requested with external entities, residents and business owners.
• Assist Executive Director and other staff members with preparing and presenting to the PCDC, City Council and other organizations.
• Communicate ideas and recommendations through verbal and written reports.

Process Improvement and Other Responsibilities:
• Recommend new or modified business and technical procedures for streamlining and improving operational processes for PCDC.
• May plan, assign, train and/or supervise the work of others as needed.
Qualifications:Knowledge of program and project management methods and techniques.
Knowledge of applicable governmental laws, rules, regulations, and ordinances.

Knowledge of contract administration procedures including procedures and policies.

Knowledge of municipal budgeting processes and procedures.

Knowledge of computer skills (Microsoft Word, PowerPoint, Excel, Project, Outlook, Web Authoring Tools and Mapping Tools are a plus)

Knowledge of purchasing methods and procedures and public bidding process.

Knowledge of effective planning and coordination techniques.

Skill in gathering, processing and analyzing data.

Skill in resolving problems or situations.

Ability to handle multiple priorities.

Ability to perform research.

Ability to communicate technical and financial information effectively both orally and in writing.

Graduation from an accredited four-year college or university with a bachelor’s degree (financial degree preferred)

Five (5) years of full-time professional experience in financial management in a governmental agency or corporation.

Professional experience with contract administration, budget analysis and record keeping.

Certifications in process management, project management and/or financial analysis desired.

Possession of a valid Class C Texas Driver’s license.

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